Last updated 07-28-2026
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GearChain
GearChain is a mobile and web inventory tracking app that keeps stock counts synced with Google Sheets and Excel in real time. Teams build custom tracking forms without code, scan barcodes on iOS or Android, and push every update back to a shared spreadsheet. It covers inventory, assets, parts, tools, and supply chain traceability from warehouse floors to field sites.
Most inventory software locks data inside its own database and treats spreadsheets as an afterthought. GearChain keeps your Google Sheet or Excel workbook as the live system of record while the app handles scanning, photos, and multi-site projects. Optional blockchain recording adds a tamper-proof audit trail to barcode events, which is rare for spreadsheet-first tools at this price point.
Pro starts at $40 per month on yearly billing for 2 users and 200 assets, while PRO PLUS raises limits to 10,000 assets and 100 forms. A free trial uses the PRO PLUS tier, and barcode label printing has its own free app. Warehouse managers, retail operators, and construction crews reach for GearChain when clipboards and manual spreadsheet edits are slowing stock updates.
Google Sheets and Excel sync in real time, with business Microsoft accounts updating one continuous GearChain workbook
PRO plan includes 200 assets and 10 custom forms for 2 users at $40 per month on yearly billing
No-code form builder lets teams launch a custom mobile tracking app in about 5 minutes
Barcode scanning uses AI for auto-zoom, manual pinch control, and a flashlight mode in low light
Blockchain recording writes barcode scans to an immutable ledger for supply chain traceability
Integrations include ShipStation, ShipWise, Google Workspace Marketplace, and Microsoft Marketplace
Real-time Google Sheets and Excel sync keeps spreadsheets as the live system of record
No-code form builder launches custom mobile tracking apps in minutes without developers
Barcode scanning handles small labels and low-light conditions on standard phones
Free PRO PLUS trial lets teams test 10,000-asset limits before committing to a paid plan
Blockchain-backed scan logging adds verifiable audit trails uncommon in spreadsheet-first tools
PRO plan caps at 200 assets, so growing catalogs need PRO PLUS at $90 per month on yearly billing
Excel continuous sync requires a business Microsoft account; personal accounts get a new file on each export
Exceeding asset or user limits requires upgrading to a higher tier rather than buying add-on credits
Is GearChain free to use?
GearChain offers a free trial that starts on the PRO PLUS plan, plus a free app for barcode label printing. Paid PRO plans start at $40 per month on yearly billing for 2 users, 200 assets, and 10 custom forms.
What does GearChain PRO cost?
GearChain PRO is $40 per month on yearly billing or $49 monthly for 2 users, 200 assets, 10 forms, Google Sheets AutoSync, an AI chatbot, and blockchain Track and Trace. PRO PLUS is $90 per month yearly or $99 monthly with 10,000 assets and 100 forms.
How does GearChain sync with Google Sheets?
GearChain imports your Google Sheets inventory, creates a linked GearChain sheet in Google Drive, and syncs every scan or update from the app back to that sheet in real time. You can also add Google Apps Script for alerts and use Gemini for inventory insights.
Does GearChain have a mobile app?
Yes. GearChain runs on iOS, Android, and the web at app.gearchain.io. Mobile apps support barcode scanning, custom forms, photos, and real-time spreadsheet sync for field and warehouse teams.
What asset limits does GearChain PRO include?
GearChain PRO supports up to 200 different assets (SKUs or items) and 10 custom forms for 2 users. PRO PLUS raises those limits to 10,000 assets and 100 forms, and Enterprise offers custom asset counts beyond that.
How does GearChain use blockchain?
GearChain can record barcode scans and inventory transactions on a blockchain ledger so each event has a verifiable, tamper-resistant hash. This supports traceability workflows while data still syncs to Google Sheets or Excel.
Which industries does GearChain support?
GearChain targets retail, manufacturing, construction, healthcare, education, logistics, and farming teams. Use cases include inventory management, mobile stock counts, parts tracking, asset tracking, tool tracking, and vendor-managed inventory.